File submissions

This form should only be used if you have already submitted your application and have a Permit Application Number. Otherwise, submit your documentation along with your Solicitation and Special Events Permit Application.

  • Your Permit Application Number can be found in the confirmation email provided after you submitted your application. The subject line of the email will be Solicitation and Special Events Permit Application #.  If you need the email resent, please contact Special Events.
  • Please upload your files using the appropriate fields below to ensure they get routed correctly.
  • If you need to submit multiple files in the same category, you will need to submit this form multiple times. Alternatively, combine multiple files into a single .zip file and upload the zip file. 
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File Uploads
Please upload your files using the appropriate fields below to ensure they get routed correctly. If you need to submit multiple files in the same category, you will need to submit this form multiple times. Alternatively, combine multiple files a single .zip file and upload the zip file. Your application will not be approved until all required files are submitted.
Comprehensive site plans must be provided before your application will be approved. Site plans must include: Locations of all event features such as Tents or Canopies, Open Flames or Cooking areas, Temporary Fencing, Port-O-Johns, Electrical Services/Generators, Carnival/Amusement Rides/Petting Zoo, Inflatables, etc. Accurate dimensions of any fenced areas must be provided. Specify location and duration on site map if using, closing or blocking any City Streets, City Bus Stops, Public Bicycle Parking, City Alleys, City Sidewalks, Public Parking Lots, Multi-use Paths, or City Right-of-Ways .
More information
  • Files must be less than 100 MB.
  • Allowed file types: pdf.
Insurance must meet the state’s minimum requirements. Requirements can be found at https://gsd.az.gov/sites/default/files/documents/files/Checklist.pdf
More information
  • Files must be less than 100 MB.
  • Allowed file types: pdf zip.
Please upload copies of all promotional material your event will be using, including Radio, TV, Fliers and Posters, Newspaper Ads and Press Releases.
More information
  • Files must be less than 100 MB.
  • Allowed file types: gif jpg jpeg png bmp eps tif pict psd txt rtf html pdf doc docx odt ppt pptx odp xls xlsx ods xml avi mov mp3 ogg wav zip.
Fireworks require permits from the State Fire Marshal’s Office. A copy of the permit must be submitted prior to event approval.
More information
  • Files must be less than 100 MB.
  • Allowed file types: pdf zip.