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Special Events
Frequently Asked Questions
Workers' Comp Coverage
Please use one of the below forms in lieu of workers' comp coverage.
Permit Requirements
| Event Types | Event Definition | Permit Type | *Reimbursement or Fees | Insurance Type | Insurance Limits |
| Free Speech Event (Under 50 people) | Solely expressive activity, such as march, rally, demonstration, or other activity Does not include non-expressive or commercial activity such as commercial food, sales or equipment set up on State property. Examples: protest march, religious procession, picket No Set Up or Sales | Expedited Special Event and Solicitation Application | No | Waived except extenuating circumstances | Waived except extenuating circumstances |
| Free Speech Event (Over 50 people) | Solely expressive activity, such as march, rally, demonstration, or other activity Does not include non-expressive or commercial activity such as commercial food, sales or equipment set up on State property. Examples: protest march, religious procession, picket No Set Up or Sales | Expedited Special Event and Solicitation Application | Yes | Basic | Minimum limit of liability shall be $1,000,000 Combined Single Limit Bodily and Property Damage (CSL) each occurrence Auto (if commercial vehicles are owned) Worker's Comp (if applicable) Primary Non Contributory |
| Mixed Free Speech Event with small equipment set up | *Expressive activity, such as march, rally, demonstration, or other activity *Includes equipment set up and does NOT include non-expressive activity *Non-expressive activity includes recreation, competition/contests, spectator sports, athletic events, circuses/fairs/carnivals, food-related activities, sales/trade shows/business promotions,and training activities | Special Event and Solicitation Application | Yes | Intermediate | Minimum limit of liability shall be $2,000,000 Combined Single Limit Bodily and Property Damage (CSL) each occurrence Auto (if commercial vehicles are owned) Worker's Comp (if applicable) Primary Non Contributory Additional Insured Endorsement |
| Mixed Free Speech Event | *Expressive activity, such as march, rally, demonstration, or other activity *Includes non-expressive or commercial activity such as commercial food, sales vendors or equipment set up. *Non-expressive activity includes recreation, competition/contests, spectator sports, athletic events, circuses/fairs/carnivals, food-related activities, sales/trade shows/business promotions, and training activities | Special Event and Solicitation Application | Yes | Comprehensive, includes waiver of subrogation | Minimum limit of liability shall be a minimum of $2,000,000 Combined Single Limit Bodily and Property Damage (CSL) each occurrence Auto (if commercial vehicles are owned) Worker's Comp (If applicable) Primary Non Contributory Additional Insured Endorsement Waiver of Subrogation Endorsement |
| Athletic Event | Sport or physical activity including runs/walks, cycling, or other type of race, recreational, or competitive contest Typically requires individual or team registration and/or a type of payment or entry fee (such as registration fee) Participation is generally not free or open to all members of the public Examples: charity runs/walks, competitive races, and bicycle rides | Special Event and Solicitation Application | Yes | Comprehensive, includes waiver of subrogation | Minimum limit of liability shall be a minimum of $2,000,000 Combined Single Limit Bodily and Property Damage (CSL) each occurrence Auto (if commercial vehicles are owned) Worker's Comp (If applicable) Primary Non Contributory Additional Insured Endorsement Waiver of Subrogation Endorsement |
| Commercial Event | Any private event; or Controlled or ticketed entry (e.g., tickets, pay-upon-entry, or suggested donation posted at entrance) Event name features the name of a for-profit or non-profit business or organization Event is concentrated around a single storefront, building, or is an extension of activity within a store or place of business (such as a grand opening) Examples: concert or festival that requires a ticket or paid admission, business grand opening or anniversary celebration, marketing event | Special Event and Solicitation Application | Yes | Comprehensive, includes waiver of subrogation | Minimum limit of liability shall be a minimum of $2,000,000 Combined Single Limit Bodily and Property Damage (CSL) each occurrence Auto (if commercial vehicles are owned) Worker's Comp (If applicable) Primary Non Contributory Additional Insured Endorsement Waiver of Subrogation Endorsement |
| Community Event | Free and open to all members of the public Provides a public benefit and/or stimulates broad economic or cultural activity on state property. Examples: free festival or fair, free concert, public holiday celebration | Special Event and Solicitation Application | Yes | Comprehensive, includes waiver of subrogation | Minimum limit of liability shall be a minimum of $2,000,000 Combined Single Limit Bodily and Property Damage (CSL) each occurrence Auto (if commercial vehicles are owned) Worker's Comp (If applicable) Primary Non Contributory Additional Insured Endorsement Waiver of Subrogation Endorsement |
| Parade | A "fixed point parade" (with defined start and end points) held in public right-of-way with vehicles, animals, and/or other participants Free and open to all members of the public Provides a public benefit | Special Event and Solicitation Application | Yes | Comprehensive, includes waiver of subrogation | Minimum limit of liability shall be a minimum of $2,000,000 Combined Single Limit Bodily and Property Damage (CSL) each occurrence Auto (if commercial vehicles are owned) Worker's Comp (If applicable) Primary Non Contributory Additional Insured Endorsement Waiver of Subrogation Endorsement |
| Citywide Event | Have significant citywide and/or regional impact | Special Event and Solicitation Application | Yes | Comprehensive, includes waiver of subrogation | Minimum limit of liability shall be a minimum of $2,000,000 Combined Single Limit Bodily and Property Damage (CSL) each occurrence Auto (if commercial vehicles are owned) Worker's Comp (If applicable) Primary Non Contributory Additional Insured Endorsement Waiver of Subrogation Endorsement |
| Lighting the Dome | Requests to light the State Capitol to honor or bring awareness to a specific cause. This application should only be used if there is no event on state property in conjunction with the lighting. | Arizona Capital Lighting Request | Requestor must provide colored film 24 hours prior to request date | N/A | N/A |
